The TMeeting System ends the frustration of wasted meeting time with a clear Purpose, the right people in the room, and an owner for every action before anyone leaves. The result: meetings that earn the time they take.
Most teams barely tap what AI can do for their meetings. It puts the AI you already use to work on the whole meeting. No new software to buy.
A clear Purpose, the right people, and an Agenda that serves it.
Teaches your AI toturn last week’s unfinished business into this week’s Agenda.
Defined Roles and facilitation that gets to a decision.
Teaches your AI toput every commitment on screen, with an owner, before anyone leaves.
Every action has an owner and a date before anyone leaves.
Teaches your AI totrack every action to done, and show which meetings are worth keeping.
Effective meetings are DESIGNED, not scheduled.
The meeting problem
Rogelberg & Otter.ai, “The Cost of Unnecessary Meeting Attendance,” 2022 (managers with four or more direct reports). At the top it’s higher: CEOs spend 72% of their working time in meetings (Porter & Nohria, “How CEOs Manage Time,” Harvard Business Review, 2018).
What that costs depends on your organization. Put in your own numbers.
Wasted meeting time costs this organization
$1,015,385
a year, or $10,154 per person.
Every 10% of that waste you recover is worth $101,538 a year.
Salary only, 48 working weeks. Benefits and overhead make the real number higher.
Why are we meeting? No clear Purpose, the wrong people invited, an Agenda nobody agreed to.
Is anyone actually running this meeting? Someone’s in charge, but side topics, filibustering and tangents take over, and it ends without meaningful progress.
Who’s doing what by when? Action items no one owns, no follow-up, and the same topic comes back next week.
The TMeeting System fixes all three. If your team uses AI, it does much of the work inside the system. If not, the system works without it, and makes AI easier to adopt when you're ready.
How it works
A researched synthesis of what already works at scale, taught first to the senior team so the rest of the organization sees it modeled before they're asked to do it.
Teaches your AI todraft the right Purpose Statement, Agenda and invitation.
Teaches your AI tokeep every commitment on screen, owned and dated, as it’s made.
Teaches your AI todraft the five-part follow-up and chase every action to done.
Drawing on Intel's three questions, Amazon's six-pager, IDEO's brainstorming, and practices at Google, Nike, Meta and American Express.
Already using AI in your meetings?
AI has brought real improvements. Documentation got better almost overnight, and when people know their words are on the record, behavior in the room can improve too. But a better-documented meeting is still the same meeting: same length, same people, same topic back next week.
AI can’t decide whether a meeting should happen, who needs to be in the room, or what the group must decide, and it can’t make anyone commit. The TMeeting System does.
AI records your meetings. The TMeeting System makes them worth recording.
Decide whether to delay the product launch. ✓ Achieved
Launch moves from March 3 to March 17 so testing can finish.
| What | Who | When |
|---|---|---|
| Tell the sales team the new date | Maria | Friday |
| Finish final testing | James | March 10 |
| Item | When |
|---|---|
| Holiday coverage | Next week’s meeting |
What should change
What if your leaders got hours back every week, without losing a single meeting that matters?
What if only the right people were in the room, each knew exactly why, and everyone else got their time back?
How many of last week’s meetings ended with a decision?
Take a baseline before the first session and compare it after.
Proof
Built for senior leaders in a high-stakes operation, and delivered there.
Delivered to the FAA Air Traffic Organization's Air Traffic Services vice-president leadership team and its three service-area director teams (Western, Central and Eastern).
Taught first to executive teams, then cascaded through the organization, in government and private industry.
Documented in the TMeeting System book and the participant workbook every attendee takes home.
Who delivers it
Every session is led by a certified TMeeting Trainer. Each engagement starts with how your organization already meets and the AI tools it already uses, and the system adapts to fit your processes, not the other way around.
Or certify your own. For organization-wide rollout, we certify your trainers to deliver the TMeeting System in-house, under license. The system becomes part of how your organization works, long after the first session.
Developed by Andrew Trawick. The former CEO of Intelisys Corporation, Andrew built the TMeeting System over years of researching meeting systems, putting them into practice, keeping what worked and throwing out what didn’t. He has more than 30 years of international business leadership in over 40 countries. He owns The Truvian Group, which helps organizations build high-performance cultures, and serves as an executive coach to senior federal government officials and C-level private-sector executives.
Where to start
One focused half-day. Your senior team leaves with its most important meeting redesigned, the tools to run it, and a baseline to measure against.
Then it cascades
Tell us which meeting costs your team the most. We'll tell you whether a senior-team session is worth your time.
Start a brief conversationOr email training@tmeetings.com. Not ready to talk? Read the book.
The book and workbook
Fourth Edition, updated for meetings with AI. The full system: why meetings fail, and how to Create, Hold and Follow-Up on meetings that work.
The participant workbook used in the training, with tools to use in your next meeting.